12 High Street, Fochabers, IV32 7EP

Telephone: 01343 820247

Fax: 01343 829930


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Non-NHS Services


It is important that patient-expectations of Non-NHS services are set prior to electing to enter into a contract with the Practice.  Although we will try and facilitate your request, it is not a foregone conclusion that the GP will agree to the request.  Even the simplest of requests require administrative or clinical time to research in order to ensure legislative compliance as well as protecting the indemnity of the Practice.

There are 6 stages to the Non-NHS process:

  1. Patient understanding what Non-NHS charges are.
  2. Application for the Practice to undertake your request.
  3. Medical Declaration self-certification if you require a medical examination or are requesting the GP to certify you as being fit to undertake activities within or outwith the UK.
  4. Notification that the Practice will undertake your request.
  5. Completion of Non-NHS services.
  6. Notification and Invoicing.

Our terms and conditions, as well as our guidelines for charges, for Non-NHS services are included in the links below:

Fochabers Medical Practice Non-NHS Fees British Medical Association fee Finder BMA Guidance on fees for Non-NHS Reports
Why do GPs sometimes Charge Fees?    

General Information

Not all services provided are covered under our contract with the NHS and therefore attract charges.  This is standard practise amongst all independent GP contractors and although we cannot annotate all charges, examples include the following:

  • Medicals for pre-employment, sports and driving requirements (HGV, PSV etc.)
  • Insurance claim forms
  • Prescriptions for taking medication abroad
  • Private sick notes
  • Vaccination certificates

The fees charged are based on the British Medical Association (BMA) suggested scales; and our reception staff will be happy to advise you about them along with appointment availability.  Please remember that non-NHS services are a second priority and we try to turn requests around within 28 days – but this is not always possible.


Fochabers Medical Practice reserves the right to update the non-NHS fees without warning.

Practice administrative staff must:

  • Check all relevant paperwork is provided
  • If a fee hasn’t already been set, formal notification of the doctors proposed fee and any further terms and conditions relating to the completion of the report should be communicated and agreed by both parties
  • Check that the patient has signed consent if appropriate
  • Log the arrival of the document in the practice system
  • Search patient notes and marry up with the information request
  • Allocate to the GP
  • Once the report has been completed ensure copies are made and kept within the Practice record system
  • Make diary entry or bring forward date to post completed report
  • Complete payment claim form, log date of postage or report to relevant authority
  • Chase the payment if appropriate
  • Receive either payment schedule from requesting authority and reconcile with bank statement, or receive payable order or cheque and arrange banking.

GPs must:

  • Assimilate contents of request, confirm patient consent has been granted to divulge if in order, and ascertain whether or not the Access to Medical Reports Act, Data Protection Act or Access to Health Records Act, applies.
  • Read all GP notes, hospital letters and laboratory results contained within the patient record – this is to ensure, as far as possible, that the facts they certify in a report or certificate are correct.
  • Produce an appropriate response, either in writing, typed directly onto electronic report template, or by dictation. Check and sign the final draft. Once signed, the report and any manual notes held should be returned to the administrator for copying and filing.